N6 Daycare Management

Daycare Management Downloaded from hlayiso.com N6

Module 1: Food management DIET PLAN FOR CHILDREN FROM ONE TO SIX YEARS OLD Children need a healthy balanced diet to develop normally. It is essential for the educarer to understand the dietary needs of young children if she is to provide them with a balanced diet. A balanced diet will provide young children with adequate nutrition for growth, good body maintenance and repair. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) RATION SCALE BIRTH TO SIX YEARS It is essential for children to have a healthy, balanced diet to ensure their normal development. A ration scale is an indispensable tool in providing a well-balanced diet. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) THE KITCHEN The kitchen should comply with particular requirements related to how much space is necessary for enough children, the necessary equipment, appliances, shelves, and surfaces. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) MENU PLANNING The planning of a menu, whether for babies or preschool children, must be done in consultation with an expert, since the needs of children differ. Menus of all meals at child care centres should be available for inspection as well as the information of the parents and health visitors, at all times. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) SPECIAL DIETS Special diets need to be considered, such as those with: • Food allergies, such as common food allergies; and • Medical conditions, such as constipation and obesity. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) SETTING A TABLE (TABLE LINEN) A silence cloth have a number of advantages: • It muffles the sound of cutlery and crockery. • It protects the table against damage that can be caused by hot containers. • It lengthens the life of the table cloth. • It softens the lines of the tables. • It is usually made from a thick material in a neutral colour. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) SETTING A TABLE (CUTLERY) • Cutlery should always be clean and no unnecessary cutlery should be set out. Cutlery should be made of plastic or any other unbreakable material. • Ensure that the children do not use each other’s cutlery. • Cutlery should match and fit the size of the children. • Ensure that food is cut into small pieces as the children cannot handle knives properly yet. Downloaded from hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) RESPONSIBILITIES OF FOOD SERVICE PERSONNEL • Prepare breakfast, lunch, and snacks and help the children and staff. • Supervise the assistants who set the tables for meals. • Wash dishes and pans using dishwasher, and clean counter tops, appliance tops and floors. • Direct assistants‘ work and give training as needed. • Help with or attend in-service education events. • Prepare (withDownloaded help) food for special fromoccasions such as parents’ meetings. hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) GENERAL CLEANLINESS OF THE FOOD SERVICE AREA • Wash dishes, crockery, cutlery and pots immediately after use. • Do not wash clothing in the same sink used for crockery and cutlery. • Wipe up all food spills immediately. • Empty dustbins regularly. • Wash and sterilise tea-towels and dishcloths daily. • Pack away all crockery and cutlery once it has been washed. • Wash workingDownloaded surfaces after eachfrom meal. hlayiso.com www.futuremanagers.com

Module 1: Food management (continued) STOCK CONTROL IN THE KITCHEN The food manager has to do the purchasing and ordering of food: • Checklist for before an order is placed. • Available storage space. • Latest market prices. • Total number of people to be fed. • Recipes that will be used. • Menus for theDownloaded period that you arefrom orderinghlayiso.com for. www.futuremanagers.com

Module 1: Food management (continued) COMMUNICATING WITH PARENTS CONCERNING EATING HABITS Parents should be educated concerning the eating habits of their children: • Do not over-cook food. • Cook food in very little water. • Use brown rice, brown bread and unrefined wheats and grains. • Liver, heart and kidneys are very high in iron, protein and vitamins. • Encourage children to eat raw vegetables. • Provide healthy snacks. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance THE IMPORTANCE OF EFFICIENT FINANCIAL CONTROL Financial control can be defined as the planning, methods and procedures, and the organisation related to the control of the finances of the educare centre. Managing the money affairs of a daycare is very important and is fairly easy if you work according to rules and procedures. Financial management can be divided into two sections, namely control and planning. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) THE DIFFERENT TYPES OF BOOKKEEPING SYSTEMS We generally use two types of bookkeeping systems to record business transactions: • The single-entry bookkeeping system: Mostly used for small businesses with very few transactions. It is simple, practical and informal. • The double-entry bookkeeping system: Used by most formal businesses, bookkeepers and accountants. The procedure is more detailed and complex thanDownloaded single-entry bookkeeping fromsystem. hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) THE DIFFERENT METHODS OF PAYMENT, AND MANAGING BANK ACCOUNTS AND OTHER SAVINGS FACILITIES There are several different methods of payment. The most popular and safest method these days is using electronic funds transfer (EFT) or online banking payments. Other methods are per debit order, stop order, cheque, debit card, credit card or cash. A more recent payment method is the payment pebble. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) ANNUAL AUDITS THE DOCUMENTATION NEEDED BY THE AUTHOR Since the income of a daycare centre comes from so many different people – parents, taxpayers and private donors – a qualified outsider (the auditor) needs to check on their behalf that the money is properly used. Records need to be kept safe and in order. As part of your accountability for the handling of the money you need to keep proof of where it came from and where it went to. Records can be kept in a cupboard, box or filing cabinet. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) BUDGETS A budget is a spending plan decided upon by all the members of the daycare centre. It is based on the project’s needs and goals in order of priority and in terms of the money available. A budget should be drawn up for a whole year (usually 1 April to 31 march), well ahead, probably in October or November of the previous year. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) PROCEDURES FOR COMPLING A BUDGET A start-up budget will help you to plan and project the expenses and income for your centre’s initial months of operation. A budget will be based on: • How much money is likely to come in during the year. • What you need for essential things. • What is required for your future security, e.g. savings, insurance, etc. • What portion of your money is left for extras, savings and expansion. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) INSURING BUILDING, CONTENTS AND VEHICLES The basic principle of insurance is to distribute all risks among a number of people. Insurance coverage is essential to starting and running a childcare programme. Some types of insurance you may need to obtain are: • Liability insurance; • Fire insurance; and • Accident insurance. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) PROCEDURES REGARDING COMPENSATION TO THE EMPLOYEE Workmen’s compensation is an insurance scheme compulsory by law that all employers must participate in. The purpose of workmen’s compensation insurance is to indemnify the employer against claims entered against him by employees who sustain injuries on duty. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) THE CONCEPT OF PUBLIC LIABILITY This insurance offers protection against claims as a result of: • Personal injuries sustained by the public. • Damage to the property. This is possible if these injuries or this damage are due to the action of the institution. Almost all businesses should have some form of Public Liability Insurance. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) HANDLING ACCIDENTAL INJURIES TO CHILDREN The institutions take out insurance to pay claims that might be brought as a result of the injury of the children. It is important to point out that the institution is only liable if it had been responsible for the injury. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 1: Finance (continued) DIFFERENT TYPES OF INCOME AND EXPENDITURE IN A DAYCARE CENTRE Daycare centres are funded in a variety of ways, such as tuition fees, fundraising activities, donations, and subsidies. The main expenses are rent, salaries and wages, food and educational resources for the children. There are other expenses, such as water and electricity, telephone and stationery expenses Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 2: Stock control THE PURPOSE OF STOCK CONTROL The following matters are closely related to efficient stock control: • Minimum stock levels. • Maximum stock levels. • Standard orders. • Order levels. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 2: Stock control (continued) CONTROL OF STOCK The following three stock control systems can be distinguished: • Fixed quantity order systems; • Cyclical ordering systems; and • Material requirement planning systems. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 2: Stock control (continued) STOCK-TAKING Stock-taking is the compilation of a list, at cost price or market price, whichever is the lower price, of all the goods in a business. Downloaded from hlayiso.com www.futuremanagers.com

Module 2, Theme 2: Stock control (continued) PLACING OF ORDERS AND BUYING OF GOODS All orders must be controlled. An order form must be completed and delivered to the supplier. An order form must contain the following particulars: • The name of the supplier with whom the order was placed. • The date on which the order is placed. • Goods required as well as the quantity. • Address of delivery and date of delivery. • Name and address of the personfrom Downloaded placing hlayiso.com the order. www.futuremanagers.com

Module 2, Theme 2: Stock control (continued) COST CONTROL The trick in the control of costs is to control the costs effectively with the minimum of paperwork. The income of the service supplied must exceed the costs. The income of the school must be more than the costs of running the school. The budget is used here as a control instrument. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training THE IMPORTANCE OF EFFECTIVE STAFF MANAGEMENT A heavy responsibility rests on people in management positions, since they must ensure that certain activities are carried out, as well as give guidance to subordinates. A person in a managerial position must be fully conversant with her whole division and still be able to plan, organise and direct the staff under her command. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) MANAGERIAL FUNCTIONS • Ensure that the children are given quality care. • Support and supervise the staff who deliver this service. • Consult and respect the wishes of the children’s parents. • Provide resources in the daycare centre to enable the service to function. • Set up a rich stimulating environment in which the service can be delivered. • Be a role model for staff and children Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) STAFFING It is suggested that one educarer be employed for every 25 children or less. There must be at least two members of staff supervising the children. All teaching staff should be at the centre during the prime teaching time. No staff member should leave before 15:00 so that all hands are available to pack away the bulky equipment. More staff are needed in the early part of the day, especially to set up the equipment in multipurpose buildings. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) TERMINATION/NOT OFFERING EMPLOYMENT Unsuccessful applicants: It is important to inform all applicants as soon as possible that their applications have been unsuccessful. Discharge and termination of services: You can only dismiss a staff member instantly if serious misconduct such as dishonesty, refusal to carry out a fair order, or repeated failure to do their duty after adequate warnings, is clearly proved. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) PERSONAL SECURITY The job description is a document in which the duties, authority and responsibility of the job occupant is stipulated. Written policies, procedures and rules aid consistent and timely decision making and discourage decisions being made without sufficient information. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) COMPULSORY CONTRIBUTIONS OF STAFF MEMBERS Many employers today offer membership of a medical aid scheme as a staff benefit and pay half of the full contribution. Contributions towards the cost of a pension scheme are made by both the employer and the employee. Workers pay 1% of their salaries every month towards their Unemployment Insurance Fund (UIF) and their employers contribute a further 1%. It is essential that every employer registers their staff with SARS. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) RELATIONSHIPS AND COMMUNICATION WITH OTHERS Child development centre is a person-centre organisation. Communication between staff members and you, the manager, occurs incidentally or perhaps routinely every day. Communication is a two-way street – getting information and giving information. Parents who are potential customers and the community in general should have information readily available. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) OCCUPATIONAL SAFETY AND WELFARE Before a new centre begins operation, and periodically during the operation, the personnel must consider safety goals of each facet of the program, reviewing and updating goals as needs to do so arise. Staff, whether they work directly with the children or in supplementary roles, should be in excellent physical and mental condition. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) TRAINING: AT CENTRES, IN-SERVICE, WORKSHOPS, ETC Methods of training can be divided into three categories: 1. On-the-job training (internal training). 2. Training outside the work situation (external training). 3. Organisational training. Following the training, a process of evaluation is essential. There are several ways in which the training programmes could be tested and evaluated to conclude the programme. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) SUCCESSFUL TIME MANAGEMENT Time management is a technique whereby management’s time is planned scientifically by the setting of objectives, the completion of tasks in order of priority, the elimination of time wasting activities and the application of management techniques to achieve objectives in an effective manner. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) COPING WITH STRESS Stress can be defined as the non-specific response of the body to any demands made on it. The main strategy in coping with stress is to take charge of your own life. If you are physically fit, relaxed and assertive of your own needs, you are doing well. Downloaded from hlayiso.com www.futuremanagers.com

Module 3: Staff management and training (continued) CONFLICT MANAGEMENT Conflict can be seen as differences within an individual or between two or more individuals, which could lead to interference or disagreement. Several ways to handle interpersonal conflict are: • Listen attentively and with empathy. • Don’t talk in general when you reprimand someone, rather say specifically. Do not be subjective or biased regarding a matter. • Take time to discuss how you feelfrom Downloaded about the issue on hand. hlayiso.com www.futuremanagers.com

Module 4: Administrative management THE COMPILATION AND DUTIES OF THE MANAGEMENT COMMITTEE A management committee allows a few people partake in the decision- making. The composition of the management committee usually consists of the following people: Chairperson, a vice-chairperson, secretary, treasurer, and additional members. The duties of the management committee are twofold: Firstly, they have a responsibility towards the parents and by implication towards the young children who are in their care. Secondly, they have a responsibility towards the authority Downloaded fromwho maintains the institution. hlayiso.com www.futuremanagers.com

Module 4: Administrative management (continued) DUTIES OF EACH MANAGEMENT COMMITTEE MEMBER The chairperson is the person who directs the work of the management committee. His/her responsibilities include: • Chairing all management committee meetings and the AGM. • Speaking on behalf of the majority of the members when necessary. • Running meetings according to certain procedures in order to deal effectively with business. • Preparing andDownloaded sending out an agenda from before all meetings. hlayiso.com www.futuremanagers.com

Module 4: Administrative management (continued) DUTIES OF EACH MANAGEMENT COMMITTEE MEMBER The secretary keeps minutes during the meetings and sees to it that the decisions are correctly reflected in the minutes. The secretary sees to it that members are given notice of a meeting in good time. Correspondence of the meeting is handled by the secretary upon instruction of the meeting. The secretary is usually the person who writes or types any letters that need to be sent. The secretary must keep copies of any letters sent in a file. Downloaded from hlayiso.com www.futuremanagers.com

Module 4: Administrative management (continued) DUTIES OF EACH MANAGEMENT COMMITTEE MEMBER The responsibilities of the treasurer include: • Open and operate a banking account. • Register with the authorities. • Keep records involving all income, fees donations, or subsidies. • Draw up a budget for the annual General Meeting. • Arrange for the books to be audited. • Keep all receipt books and other from Downloaded financialhlayiso.com records. www.futuremanagers.com

Module 4: Administrative management (continued) THE CONSTITUTION The four most important principles of a constitution are the following: • It is necessary for legal safeguarding of the organisation, in order to implement effective management. • You need the constitution in order to register as a daycare centre, welfare organisation or fundraiser. • It is essential for subsidies, i.e. if you hope to get state assistance. • It allows you to open a bank account. Downloaded from hlayiso.com www.futuremanagers.com

Module 4: Administrative management (continued) MEETINGS Different types of meetings are: • Pre-opening meeting; • Special general meeting; and • The Annual General Meeting (AGM). Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children PLANNING AND HEALTHY ENVIRONMENT A good standard of hygiene is one of the basic and most important ways of maintaining and promoting children’s health. Keeping clean is an important part of remaining healthy. If high standards of environmental and personal hygiene are maintained you will ensure the continuing good health of children in your care. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) HEALTH IN THE DAYCARE SET-UP The pre-schooler in a place of care spends the greater part of his day in the centre. For this reason the medical care of the child is an important responsibility. Every owner of a place of care and its staff should watch out for possible illnesses and diseases in the children and have a proper record of any medication given to a child. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) SAFETY IN THE DAYCARE SET-UP The educarer is responsible for the children in her care. The educarer must see to the general welfare of the child. This includes the safety of the child. When the child is admitted to the daycare centre, the parents must give permission that the child can be taken to a hospital, be treated or that help can be called for. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) EMERGENCY CARE AT THE DAYCARE CENTRE It is the responsibility of the adult to: • Develop a personal commitment to safety. • Recognise hazards and remove them whenever possible. • Enforce and follow a few basic safety rules. • Never leave children unsupervised. • Maintain good safety standards indoors and outdoors. • Have a first aid kit available and up Downloaded to date. from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) SAFETY AND HEALTH DURING ROUTINES Healthy and safe precautions must be taken to maintain hygienic standards during routines such as: • Nappy changing; • Toilet training; • Resting and sleeping; • Arrival and departure; and • Mealtimes. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) FIRST AID As a care giver you must know what to do in an emergency. Ensure that you receive first aid training so that you are able to do the following: • Apply mouth-to –mouth resuscitation (to restore breathing). • Do cardiac massage (to restore heartbeat). • Perform the Heimlich Manoeuver. • Keep a good first aid guide at hand. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) DISASTERS Daycare personnel must be able to deal with emergency situations such as the following: • Natural disasters such as floods, earthquakes and hurricanes. • Situations arising from man’s own doing, such as fires, bombs and terrorist attacks. The disaster plan provides the necessary discipline, organisation, and order which will prescribe to everyone what Downloaded to do during from an emergency situation. hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) EMERGENCY EVACUATION MANUAL The emergency plan must provide for the following: • Preserving life – the first priority. • A safe environment that protects against danger and exposure. • A communication system – to the parents of the children as well. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) TRANSPORTING CHILDREN All children must be in car seats or using age-appropriate seat belts. A well- qualified and licensed driver must do the driving. A PDP is required to transport more than 11 people. Overloading of vehicles must be strictly forbidden. Downloaded from hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) CAR SAFETY The following preventative measures will offer a great deal of protection: • Make sure that your car stays in good operating condition. • Obey the rules of the road and stay alert for unexpected emergencies. • Keep all the doors locked and install childproof safety locks. • Teach children to enter and leave the car on the passenger side. • Never allow a child to stand on the seat or climb around. • Ensure that the child does not stick Downloaded anything from out of the window. hlayiso.com www.futuremanagers.com

Module 5: Managing health and safety needs of children (continued) ROAD SAFETY Teach the children the following: • How to find a safe place to cross a road, for example at zebra crossings, traffic lights, etc. • Look right, left and right again before crossing a road. • Listen for traffic. • If the road is clear walk, don’t run across the road. • Keep looking Downloaded and listening for traffic from as you cross the road. hlayiso.com www.futuremanagers.com

Module 6: Aids to management COMPUTERS Computers are playing an increasingly important role in the office. A computer is indispensable when large volumes of data need to be processed, sorted and stored. The computing process has five main aspects: • Input, • Mathematical processing; and • Output; • Control. • Storage; Downloaded from hlayiso.com www.futuremanagers.com

Module 6: Aids to management (continued) FAX MACHINES A facsimile (fax) transmission sends images of documents via radio waves or telephone lines. The images are stored digitally in the memory of the computer. Images can be sent and received via modems. Downloaded from hlayiso.com www.futuremanagers.com

Module 6: Aids to management (continued) CELL PHONES These are hand held telephones without a cord that has to be plugged into any socket. The cell phone has several functions, including: • Speed-dialing facilities. • Answering machine (voicemail) to retain messages. • Email function. • Camera function. • Text messaging system. Downloaded from hlayiso.com www.futuremanagers.com

Module 7: Legislation and registration REGISTRATION REQUIREMENTS The Childcare Act (74 of 1983) provides the legislation framework by which persons from birth to 18 years are protected. When applying to start a creche or daycare, the following documents need to be submitted: • Application form. • Questionnaire (terrain). • Development (BGW 3/145 A). • Menu for two weeks. • Annexure A in connection with • Daily programme. Downloaded personnel (BGW 3/27 A). from hlayiso.com www.futuremanagers.com

Module 7: Legislation and registration (continued) SUBSIDIES A subsidy is financial assistance rendered to registered welfare organisations or utility companies (render public services without profit seeking) in order to encourage them to establish and keep up this institution. The subsidy is granted by the Department of Social Development in co-operation with the Department of Local Government (Own Affairs). Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems CHILDREN At any new information about a child should be written: • Name and surname. • Who should be contacted in an • Date of birth. emergency. • Address. • Telephone numbers for home, • Gender (male or female). work, and next of kin. • Names of parents or people who Downloaded are looking after the child. from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) STAFF All reports relating to children and their parent are confidential. This means that they must never be left lying around, even when the educarer is dealing with them. Individual children must never be discussed with people outside the school. Reports should include observations from routine activities, use of apparatus and materials, the child’s relationship with others, and fantasy play. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) PARENTS Parents complete a registration form as soon as the child is placed in daycare. A personal visit to the daycare centre at a convenient time provides the opportunity for the parent to fill in and sign an application form. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) FINANCIAL RECORDS A budget is a financial plan showing future income and expenses on a monthly, quarterly or yearly basis. In the wage register the following is furnished in respect of each worker: gross wage, all deductions, net wage. The fees book may be set out in exactly the same way as the attendance register. The total amount of fees received each month must be entered in the Income and Expenditure Book. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) MEETINGS The purpose of a notice is to enable members to make arrangement to attend, and to consider the matter to be discussed. A formal notice has a set wording, usually as given below; it must indicate the place, date and time of the meeting. meeting must be legal. If a meeting is convened in an irregular manner, or if the proceedings are conducted in an irregular manner, the decisions taken will not be valid. An attendance register must be kept to note the names of those present at a meeting. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) HEALTH AND SAFETY MATTERS There are several advantages to requiring physical examinations. • Early detection of abnormalities or problems can be vital to a child’s health. • Parents and educarers can be informed of the growth and development of each child and whether the child is within normal range for her age. • The child gets to see medical persons apart from illness and injury. • The immunisations can be updated. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) HEALTH AND SAFETY MATTERS (CONT) Records should be taken in the following situations: • Accidents; • Medicine issues; and • Emergency plans. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) INVENTORIES Suppliers book: Divide this book in two. Write down any supplies your centre receives and write the date on which they were received. Ask the person who delivers these supplies to sign next to your entry in the book. In the second half of the book write down any equipment you received. Write down the date and ask the person who delivers these to sign your book. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) INVENTORY: STOCKTAKE BOOK The stocktake book is a way of keeping track of the equipment in your centre. Make a list of equipment in each room and then check each item each month. Make a note of items that are broken or lost. This information should be shared with your committee who will help to decide what action is needed. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) OTHER FORMS Other records should be taken for: • Logbook for planning; • Indemnity forms; • Rules and regulations; • Job description of all staff members; • General correspondence. Downloaded from hlayiso.com www.futuremanagers.com

Module 8: Office documentation and filing systems (continued) EFFICIENT FILING SYSTEMS Requirements of a good filing system: • Safety; expandability; • Dust protection; • Currency; • Accessibility; • Floor space; • Suitability; • Simplicity; and • Adaptability and • Neatness. Downloaded from hlayiso.com www.futuremanagers.com

Module 9: Parent involvement VALUE OF PARENT INVOLVEMENT The child benefits directly from the parent understanding what happens at the educare centre. The parent sees their child playing with other children and showing interest in her activities. The child’s progress can be reported and discussed with parents. Downloaded from hlayiso.com www.futuremanagers.com

Module 9: Parent involvement (continued) WAYS TO INVOLVE PARENTS This can happen through: • Enrolment: Inviting visits to the daycare centre before enrolling. • Home visits: Educarers visiting the child’s home for a short time. • Parent information book. • Involvement in fundraising. • Regularly scheduled interview with parents. Downloaded from hlayiso.com www.futuremanagers.com

Module 9: Parent involvement (continued) WAYS TO EDUCATE PARENTS This can happen through: • Parent newsletters; • Parent meetings; and • Children’s work. Downloaded from hlayiso.com www.futuremanagers.com