L2 Life Orientation Module 3 Time Management

Life Orientation: Life Skills NQF 2 Downloaded from hlayiso.com Life Orientation NQF Level 2

Plan & manage your time in terms of activities & responsibilities Module 3 Downloaded from hlayiso.com *see terms and conditions

Think about it… • Time just flies … or do we have some control over it? • Does delaying things actually have a snowball effect? • What are the principles that will help us use our time in the best way? Downloaded from hlayiso.com

Unit 3.1 Time management Downloaded from hlayiso.com Life Orientation NQF Level 2

What is time management? • Handling, directing, organising, coordinating & controlling your time. • Using techniques, skills & tools to plan your time & meet your goals. • Failure to prioritise results in poor time management… Downloaded from hlayiso.com

What are the principles of time management? • Prioritising things every day. • Planning ahead. • Not wasting time. • Being proactive. • Performing well. Downloaded from hlayiso.com

How can you perform well? • Be organised. • Remain focused. • Follow a routine. • Refuse politely. • Monitor your progress. Figure 3.4: Identify things that • Be on time. easily distract you & think about how you can manage this Downloaded from hlayiso.com

Learning activity 3.1 Module 3 Test your knowledge of this unit – and evaluate your time management habits – by completing Learning activity 3.1 in your Student’s Book. Downloaded from hlayiso.com Life Orientation NQF Level 2

Unit 3.2 Punctuality, due dates & procrastination Downloaded from hlayiso.com Life Orientation NQF Level 2

What is punctuality? • Being on time by: Planning your time. Planning for unexpected delays. Arriving early for class, work or appointments. Meeting deadlines. Downloaded from hlayiso.com

What is a due date? • The latest date to do something. • Also called: Cut-off date. Final date. Deadline. Downloaded from hlayiso.com

What is procrastination? • Delaying or putting off doing something that should be done now. • Procrastination can Figure 3.7: Delaying the completion of a task will add stress and make you feel become a habit! pressured Downloaded from hlayiso.com

Why are punctuality and due dates important? • Tasks need to be completed by certain dates. • Everyone involved needs to do their part to meet the schedule. • Being late or missing deadlines inconveniences others. Downloaded from hlayiso.com

Might be Seem to have unreliable & poor self- cannot really be discipline trusted Don’t consider Seem to be the appointment unprofessional or activity important Being late shows that Don’t respect Are you: other people or unfocussed their time, because you schedule or lost track of commitments time Don’t care Didn’t consider about the the ripple effect stress it causes of your lateness you or the on the plans or other parties work of others Figure 3.9: When you, your work or your payment is late, Downloaded you portray certainfrom hlayiso.com characteristics

When you procrastinate, you: • Lose track of the urgency of a task. • Feel anxious & stressed. • Lack focus. • Neglect other commitments. • Need to put in more effort. • Inconvenience yourself & others. • Give yourself a bad reputation. • Harm your self-image. Downloaded from hlayiso.com

Learning activity 3.2 Module 3 Test your knowledge of this unit by completing Learning activity 3.2 in your Student’s Book. Downloaded from hlayiso.com Life Orientation NQF Level 2

Unit 3.3 Timewasters Downloaded from hlayiso.com Life Orientation NQF Level 2

What are timewasters? Anything that stops you from using your time in the best way! Figure 3.12: Watching TV may help you to relax, but it can be a timewaster if you don’t plan your time wisely Downloaded from hlayiso.com

What are timewasters? Table 3.1: Examples of common timewasters External source of time wastage Internal source of time wastage • Interruptions (e.g. incoming • Sleeping late phone calls & messages) • Distractions around you • Having no plan of action (e.g. noise) for the day • Unexpected visitors • Failing to prioritise activities • Unexpected changes • Lacking focus in circumstances • People who change their mind • Failing to delegate tasks to others or let you down or to ask for assistance • Being given extra tasks at • Spending too much time talking to short notice friends in person or on the phone (e.g. via Skype, emails, texting or Downloaded from hlayiso.com instant messaging)

What are timewasters? Table 3.1: Examples of common timewasters External source of time wastage Internal source of time wastage • Long queues • Spending too much time on (e.g. at tellers or in waiting rooms) traditional media (e.g. magazines, newspapers, TV, movies) • Delays • Spending too much time on the (e.g. in delivery times, getting digital and social media feedback, being assisted) (e.g. the Internet, YouTube, blogs, Twitter, Facebook, Instagram) • People who are late for • Visiting a person or place for longer appointments than you planned to • Bureaucratic red tape, • Being indecisive, or making the lengthy instructions wrong choices Downloaded from hlayiso.com

What are timewasters? Table 3.1: Examples of common timewasters External source of time wastage Internal source of time wastage • Meetings that serve • Not listening carefully no real purpose to instructions • Breakdowns • Underestimating how long an (e.g. cars, equipment, machinery) activity will take • Traffic jams • Being ignorant of what to do • Power failures • Redoing a task over & over to get it perfect • Crises • Being stressed or tired (e.g. health, economic, nature) Downloaded from hlayiso.com

Stop wasting your time! • Try to prioritise & plan. • Keep things simple. • Have regular wake-up & bedtimes. • Do urgent tasks first. • Use productive time wisely. • Remember to focus. • Avoid distractions. • Set boundaries. • Don’t take on too much. • Keep yourDownloaded space tidy.from hlayiso.com

Learning activity 3.3 Module 3 Test your knowledge of this unit – and timewasters in your life – by completing Learning activity 3.3 in your Student’s Book. Downloaded from hlayiso.com Life Orientation NQF Level 2

Unit 3.4 Time management tools Downloaded from hlayiso.com Life Orientation NQF Level 2

What is a time management tool? • Something to help you manage your time better, such as to-do lists, project tracking software & apps. • Time management helps you plan for short-, medium- & long-term goals. Downloaded from hlayiso.com

Examples of time management tools • Time logs (logbooks) – used to track your daily activities. Table 3.2: Example of a time log Time What I did How long it took me • Made the bed, showered & 06:12 34 minutes got dressed • Ate breakfast and made sandwiches 06:46 15 minutes for my lunch pack • Listened to the news over the radio, 07:01 57 minutes & then to the talk show • Packed my bag and rushed 07:58 3 minutes to the bus stop Downloaded from hlayiso.com

Time management tools • Task lists – table with notes of activities & events throughout the year. Table 3.3: Dividing tasks into a task list Weekly Monthly Half-yearly Annual events events events events Description All weekly List all your All your half- Write annual tasks and monthly yearly activities events in the chores appear activities in the go in the third fourth in the first second column. column. column. column. Downloaded from hlayiso.com

Time management tools • Task lists – table with notes of activities & events throughout the year. Table 3.3: Dividing tasks into a task list Weekly Monthly Half-yearly Annual events events events events Examples Lectures, Monthly class Mid-year Birthdays, laundry, sport, tests, exams, competitions, choir practice, budgeting, holidays, final exams, cleaning shopping, projects, anniversaries my room haircuts, savings practicals club meetings Downloaded from hlayiso.com

Time management tools • Monthly & annual calendars – show every day & fill in any important dates, deadlines, appointments & holidays. Figure 3.17: Some desk calendars stand up, while others lie flat and can consist of a large sheet for each month – the main thing is to keep the calendar where you can see it every day Downloaded from hlayiso.com

Time management tools • Daily planning – include everything from your calendar & a detailed to-do list. • Weekly planning – include activities, meetings, deadlines, chores & a rest day. • Project planning – break down tasks into subtasks & include dates on your calendar. Downloaded from hlayiso.com

Learning activity 3.4 Module 3 Test your knowledge of this section – and your own planning – by completing Learning activity 3.4 in your Student’s Book. Downloaded from hlayiso.com Life Orientation NQF Level 2

Time management tools for planning • Excel pie charts & templates. • Outlook calendar & reminders. • Other software. Refer to Examples 3.8 & 3.9 in your Student’s Book. Downloaded from hlayiso.com

Learning activity 3.5 Module 3 Test your knowledge of this section by completing Learning activity 3.5 in your Student’s Book. Downloaded from hlayiso.com Life Orientation NQF Level 2

Summative assessment Module 3 Test your knowledge of this module by completing the Summative assessment of Module 3 in your Student’s Book. Downloaded from hlayiso.com Life Orientation NQF Level 2

Mathematics NQF Level 2 Downloaded from hlayiso.com Life Orientation (Life Skills) NQF Level 2