L2 Office Practice Lesson 16 Module 20

OFFICE PRACTICE LEVEL 2 LESSON 16 MODULE 20 DISTRIBUTING AND DISPATCHING MAIL PAGE 109 -115 MR LEGAU Downloaded from hlayiso.com

LESSON OUTCOMES End of the lesson you must be able to: • Distribute mail internally to relevant people within an agreed time scale. • Explain possible reasons for unnecessary delays in distribution and give examples of the consequences when there are unavoidable interruptions. • Explain the procedures for dispatching mail externally according to established procedures and post office requirements. • Attach enclosures securely and report any missing items using a familiar procedure. • Legibly and correctly address mail for internal and external distribution. • Dispatch mail externally through the post office or a courier service within agreed mail deadlines. Downloaded from hlayiso.com

DISTRIBUTING MAIL WITHIN AGREED MAIL DEADLINES • Once outgoing mail has been placed in the mailbag, it is ready to be distributed to the postal agency or courier service. • The mail must be delivered to the agency at a specific time everyday to ensure that it reaches its destination as quickly as possible. • Mail should be distributed as early in the morning as possible to ensure that the agency will handle it on the same day. Downloaded from hlayiso.com

TYPES OF SERVICES OFFERED BY SOUTH AFRICAN POST OFFICE ARE : • Ordinary mail • Info mail • International mail • Fast mail • Speed services couriers • Domestic bulk mail Downloaded from hlayiso.com

HOMEWORK • Do assessment activity 20.8 • Page 115 • Thank you Downloaded from hlayiso.com