L2 Office Practice Module 22 Lesson 24

OFFICE PRACTICE LEVEL 2 LESSON 24 MODULE 22 PAGE 124- 125 MR LEGAU Downloaded from hlayiso.com

LESSON OUTCOMES • Explain the reason for recording information with reference to an actual document used in a selected business sector • List five examples of the type of information contained in records in a selected business sector • Name three methods of creating records that use different types of technology • Describe the purpose for which a record is used for three different roles in a selected organisation. Downloaded from hlayiso.com

THE PURPOSE OF RECORDS • Economic purpose • The economic purpose documents prove that the company transactions are legal. • They also provide auditors with an audit trail. • An audit trail refers to a series of documents in date order, which provides evidence of every stage of a business transaction. Downloaded from hlayiso.com

CONTINUING • Legal purposes: • Records also fulfil a legal role by identifying and confirming the rights and responsibilities of contractual partners. • Instrumental purposes • Refers to the value of the main function that such a record has to the company • Refer to page 125 in your textbooks. Downloaded from hlayiso.com

HOMEWORK • Assessment activity 22.2 in your textbooks and answer all questions Downloaded from hlayiso.com