OFFICE PRACTICE LEVEL 3 LESSON 1 .22

OFFICE PRACTICE LEVEL 3 TOPIC 4 MODULE 10 MANAGING A DIARY FOR ONESELF AND OTHERS LESSON 1 MR LEGAU Downloaded from hlayiso.com

 LESSON OUTCOME  YOU MUST BE ABLE TO EXPLAIN THE IMPORTANCE OF ACCURATE DIARY INFORMATION  MUST BE ABLE TO COMPLETE A DIARY NEATLY AND LEGIBLY  YOU MUST BE ABLE TO DEMONSTRATE THAT THE DIARY IS REFERRED TO DIALY Downloaded from hlayiso.com

 INTRODUCTION  A DIARY ENTRY IS A SECTION OF WRITING THAT HAS BEEN SET BY THE DATE AND TIME. THE ENTRIES IN A DIARY OF AN RECEPTIONIST IN AN ORGANISATION WILL BE OF THE ORGANISATIONS APPOINTMENTS, MEETINGS OR CANCELLATION OF BOTH APPOINTMENTS OR MEETINGS WITH CUSTOMERS THAT WANT TO VISIT THE ORGANISATION. SO HAVING A DIARY WILL EVENTUALLY KEEP YOU UP TO DATE AS A RECEPTIONIST AND NOT FORGET IMPORTANT DATES AND MEETINGS. Downloaded from hlayiso.com

 UNIT 10.1 THE IMPORTANCE OF ACCURATE DIARY INFORMATION  DUTIES OF A DIARY:  ONE OF THE MOST IMPORTANT AIDS  IS TO MAKE RECORDINGS OF OF AN OFFICE IS A DIARY. IN ORDER APPOINTMENTS , MEETINGS AND TO FOR YOU TO PLAN, MANGE AND ALSO REMEMBER AND NOT FORGET CO-ORDINATE THEIR TIME ,MEANING IMPORTANT THINGS. TO BE ABLE TO MANAGE YOUR WORK SUCCESSFULLY HOW DIARIES LOOK : Downloaded from hlayiso.com

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PLEASE READ THROUGH IMPORTANCE OF PAGE 87 ON THE ACCURACY FOLLOWING :  BEING ACCURATE WILL HELP THE  MAKING APPOINMENTS OVER THE TELEPHONE COMPANY TO GROW  CANCELLING APPOINTMENT  FILES WILL NEVER BE MISPLACED  MAKING TRAVEL ARRANGEMENTS  THE COMPANY YOU WORKING IN  ENTERING SHORT, MEDIUM AND WILL MAKE PROFIT LONG-TERM APPOINTMENTS  THE COMPANY WILL IMPROVE ITS  ENTERING INFORMATION IN A DUAL DIARY LOOK AT THE EXAMPLE BELOW IMAGE AND BRAND WHEN ITS  PLEASE LOOK ON PAGE 87 ACCURATE. Downloaded from hlayiso.com

 BENEFITS OF ACCURATE DIARY ENTRIES  THEY ALLOW WORK TO BE DONE CHRONOLOGICALLY (RECORDING OF EVENTS THAT ARE GIONG TO TAKE PLACE AT YOUR ORGANISATION)  THEY PROVIDE A RECORD OF TASKS COMPLETED AND OUSTANDING TASKS.  TO PREVENT WASTING TIME TO DO CORRECT DATES AND TIMES OF APPOINTMENTS. Downloaded from hlayiso.com

 SUMMARY OF THE CONTENT  A DIARY IS A RECORD OF YOUR LIFE OR ANY OTHER RECORDINGS OF OTHER DEPARTMENTS YOU ARE INVOLVED IN. A DIARY IS SEEN AS TO HELP INDIVIDUALS AND ORGANISATIONS TO SEE GROWTH AND TO REMEMBER AND UNDERSTAND IMPORTANT DATES AND TIMES OF MEETINGS OR APPOINTMENTS ON WHERE THEY CAME FROM. PLEASE GO THROUGH THE WORK IN YOUR BOOKS AND ASK ME IF YOU GOT ANY QUESTIONS. Downloaded from hlayiso.com

 CLASS ACTIVITY  EXPLAIN IN DETAIL ON WHY IS IT IMPORTANT THAT ORGANISATIONS AND INDIVIDUALS DO DIARY ENTRIES?  WHAT ARE THE BENEFITS OF HAVING A DIARY ?  IN YOUR OWN WORDS, EXPLAIN WHAT IS MEANT BY THE ACCURATE DIARY ENTRY IN AN ORGANISATION. NB ON THE NEXT LESSON WE WILL BE FOCUSING ON UNIT 10.2 COMPLETING A DIARY NEATLY AND LEGIBLY . PAGE 94 GO THROUH IT IN YOUR TEXTBOOKS BEFORE WE DISCUSSION.Downloaded THANK YOU from hlayiso.com