L2 Office Practice Lesson 18 Module 20

OFFICE PRACTICE LEVEL 2 LESSON 18 MODULE 21 THE MAILROOM PROCESS PAGE 116 -120 MR LEGAU Downloaded from hlayiso.com

LESSON OUTCOMES • State the reasons for stamping incoming mail • Stamp mail correctly according to established requirements • Record different tasks in different ways • Explain the reasons for creating records of different tasks in terms of different departmental requirements • State the legal implications of neglecting to comply with mailroom procedures in terms of your own work performance • List ways of avoiding unnecessary errors • Explain how to improve your own performance in the mailroom. Downloaded from hlayiso.com

REASONS FOR STAMPING INCOMING MAIL • The date and time on which a letter or package was received might have legal implications for the client or organisation. • Date stamping can be done in the following ways: • A mechanical stamp, set daily, stamping, received and the date on the contents • A date-time recorder that stamps the minute, hour and date. This is only used if it is important information, such as when specific date and time is given as a deadline • Example : applications for a vacant post that must be received by 11 November at 12:00. Downloaded from hlayiso.com

HOMEWORK • Read in your books on page 117 in your textbooks for more information of the content. • Study the different ways of recording different tasks before discussion. Downloaded from hlayiso.com