L2 Office Practice Topic 7 Lesson 22

OFFICE PRACTICE LEVEL 2 LESSON 22 TOPIC 7 CREATING EVIDENCE AND MAINTAINING CONFIDENTIALITY PAGE 121 - 125 MODULE 22 MR LEGAU Downloaded from hlayiso.com

LESSON OUTCOMES • Explain the reason for recording information with reference to an actual document used in a selected business sector • List five examples of the type of information contained in records in a selected business sector • Name three methods of creating records that use different types of technology • Describe the purpose for which a record is used for three different roles in a selected organisation. Downloaded from hlayiso.com

WHY DO COMPANIES HAVE RECORDS AND KEEP INFORMATION ? • A record gets value from how it is going to be used. • There two major reasons why companies keep their records: • Reason 1: to have proof why certain decisions were made and not others • This type of record is especially important for any type of request from clients or business partners. Downloaded from hlayiso.com

CONTINUING • Reason 2: for the institution to have a way of internal control over day-to-day decisions, actions and transactions taken • A company needs to have supportive documentation for its internal control in the form of comparative quotations and cost estimations that support the decision why Company A was selected for a specific project and not Companies B and C. Downloaded from hlayiso.com

HOMEWORK • Assessment activity 22.1 on page 123 in your textbooks • And study page 124 in your textbooks before discussion. Downloaded from hlayiso.com