L2 Office Practice Lesson 19 Module 20

OFFICE PRACTICE LEVEL 2 LESSON 19 MODULE 21 The different ways of recording different tasks Page 117 Mr Legau Downloaded from hlayiso.com

LESSON OUTCOMES • State the reasons for stamping incoming mail • Stamp mail correctly according to established requirements • Record different tasks in different ways • Explain the reasons for creating records of different tasks in terms of different departmental requirements • State the legal implications of neglecting to comply with mailroom procedures in terms of your own work performance • List ways of avoiding unnecessary errors • Explain how to improve your own performance in the mailroom. Downloaded from hlayiso.com

THE DIFFERENT WAYS OF RECORDING DIFFERENT TASKS • Identify what documentation needs to be kept for each function you perform • Designate a record copy of each document, deliverable, product or other record and keep it in an official file. • Make someone responsible for the official file and put that responsibility in his or her performance standards. • File records according to your organizations file plan. • Close your files at the end of each year and start new files. • File reference materials separately from official records. • File on a regular basis. • Hold records clean-up days at least once a year. Downloaded from hlayiso.com

HOMEWORK • Study the content for more information in your textbooks on page 117 -118. • Thank you Downloaded from hlayiso.com